How to Generate HR Reports in Odoo 19 Employee Module: Complete Guide
Odoo 19 Employee Module provides a comprehensive and user-friendly platform for generating detailed HR reports that support effective decision-making across your organization. With its integrated reporting features, HR managers can easily access real-time employee data, analyze workforce trends, and create customized reports according to organizational requirements. The module consolidates information from various HR functions including employee profiles, skills, certifications, attendance, leaves, contracts, recruitment, and performance evaluations through intuitive dashboards and filtering options. Understanding how to generate HR reports in the Employee Module is essential for maximizing the benefits of Odoo's HR management system and ensuring efficient workforce administration.
What You'll Learn:
- How to navigate to the Reporting menu in the Odoo 19 Employee Module
- How to use the Skills Inventory report in list and pivot views
- How to analyze employee certifications and track expiration dates
- How to apply filters, use the gear icon options, and export HR reports
- How to leverage pivot tables for workforce planning and skill gap analysis
Navigating to HR Reports
To access HR reports, open the Employee module from your Odoo 19 dashboard. Once inside, locate the Reporting menu in the top navigation bar. Under the Skills section, you will find two reporting options: Skills Inventory and Certifications. Both reports are available in List view and Pivot view, giving you flexibility in how you analyze your workforce data.
Step 1: Using the Skills Inventory Report (List View)
By default, the Skills Inventory report opens in List view showing detailed entries for each skill record. This view displays columns for Employee, Skill Types, Skills, Skill Levels, and Level Progress. Each entry can be expanded to reveal additional details about employees who possess each skill along with their corresponding proficiency levels. The gear icon on the right side of the screen provides access to Edit, Automations, and Delete options.
Review Employee Skills Details
The List view shows each skill record with Employee name, Skill Type (e.g., Programming, Design), specific Skill, Level (e.g., Beginner, Intermediate, Expert), and Level Progress as a percentage toward the next level.
Use Gear Icon Options
Click the gear icon to access Edit (modify report settings, filters, or configuration), Automations (create automated actions or scheduled processes related to employee reports), and Delete (remove the selected report or reporting configuration from the system).
Expand Entries for Detailed View
Click on any expanded entry to see all employees who possess a particular skill along with their individual proficiency levels, enabling quick identification of subject matter experts across the organization.
Step 2: Analyzing Skills Inventory in Pivot View
The Skills Inventory Pivot report provides a summarized view of employee skills organized in a pivot table format. This view is essential for HR managers who need to analyze and compare skill levels, certifications, and competencies across employees or departments. The Pivot view helps identify skill gaps across the organization and supports informed training and recruitment decisions.
| Feature | Description |
|---|---|
| Pivot Table Layout | Organizes skill data in rows and columns for multi-dimensional analysis across employees, departments, and skill types. |
| Skill Gap Identification | Compare current skill levels against required competencies to identify gaps that need training or new hires. |
| Department Comparison | Group skills by department to see which teams have strong competencies and which need development. |
| Workforce Planning | Use aggregated data to make strategic decisions about talent management, resource allocation, and succession planning. |
Step 3: Reviewing the Certification Report (List View)
The Certification report provides a comprehensive overview of employee certifications and qualifications stored in the system. By default, the List view displays details such as Employee, Certification Type, Certification, Certification Level, and Current Level. Similar to the Skills Inventory report, entries can be expanded to display all employees who possess each certification along with their corresponding levels.
Track Certification Details
View key certification information including certification names, employees who hold them, issue dates, and expiration dates. This helps organizations ensure compliance with industry standards and regulatory requirements.
Monitor Expiration and Renewals
The report assists HR teams in identifying certifications that need renewal by displaying expiration dates prominently. This enables proactive planning of employee training and development activities to maintain compliance.
Step 4: Analyzing Certifications in Pivot View
Switching to Pivot view for the Certification report displays a pivot table that organizes employee certification data in a structured, analytical format. This view allows users to group and summarize certifications by employee, department, status, or validity period, making the data easier to compare. The pivot view is particularly valuable for monitoring certification coverage across departments and supporting compliance and workforce planning decisions.
Real-Time Workforce Insights
Access up-to-date employee data on skills and certifications, pulled directly from your HR records without manual spreadsheet consolidation.
Flexible Filtering Options
Apply filters by department, skill type, certification status, or date range to drill down into specific workforce segments for targeted analysis.
Multi-Format Export
Export HR reports in multiple formats for further analysis, compliance documentation, and sharing with stakeholders across the organization.
Customizable Reports
Use the gear icon settings to modify report configurations, create automated report generation schedules, and tailor views to match organizational requirements.
Benefits of HR Reporting in Odoo 19
Generating HR reports in Odoo 19 Employee Module enables organizations to gain valuable insights into their workforce and HR activities. The system's powerful reporting tools allow HR professionals to collect, analyze, and present employee-related information efficiently and accurately. By utilizing filters, dashboards, and customizable reporting options, users can create meaningful reports that support strategic planning, compliance requirements, and operational improvements. The ability to export and share reports further enhances collaboration and decision-making across departments.
Data-Driven HR Management
Odoo 19 streamlines HR data management by centralizing information and reducing the need for manual reporting processes, which minimizes errors and saves time. Effective use of HR reports is increasingly important for monitoring employee performance, attendance, leave utilization, and workforce trends in data-driven organizations.
Frequently Asked Questions
How do I access HR reports in the Odoo 19 Employee Module?
Open the Employee module from the Odoo 19 dashboard, navigate to the Reporting menu in the top navigation bar, and find Skills Inventory and Certifications under the Skills section. Both reports are available in list and pivot view formats.
What is the Skills Inventory report in Odoo 19 Employee Module?
The Skills Inventory report provides an overview of employee skills and proficiency levels across the organization. It displays details such as Employee, Skill Types, Skills, Skill Levels, and Level Progress. The pivot view helps HR teams identify skill gaps, track workforce competencies, and plan training or recruitment needs.
How does the Certification report help in Odoo 19?
The Certification report provides an overview of employee certifications and qualifications, displaying details such as certification names, employees who hold them, issue dates, and expiration dates. It helps organizations ensure compliance with industry standards and regulatory requirements by tracking certification validity and renewal needs.
What views are available for HR reports in Odoo 19?
Both Skills Inventory and Certification reports are available in List view (detailed entries with employee, skill type, level, and progress) and Pivot view (structured analytical table for grouping and summarizing data by employee, department, or status). The Pivot view is particularly useful for comparing competencies across departments.
Can I export HR reports from Odoo 19 Employee Module?
Yes, Odoo 19 offers export capabilities that allow HR reports to be shared in multiple formats for further analysis and documentation. The gear icon in each report provides options to configure, automate, or delete reports, and data can be exported for external analysis and compliance documentation.
Need Help with Odoo HR?
Our Odoo HR experts can help you configure the Employee Module, set up skills and certification tracking, customize HR reports, and optimize your workforce management with Odoo 19.
About the author
Founder & Odoo Practice Lead, Braincuber Technologies
Founder of Braincuber. Has scoped and shipped 500+ Odoo implementations for US mid-market and global brands. Takes every founder call personally — no SDR layer between buyers and the people building the system.