Key Takeaways

✓In-house ERP management costs 50-100% more over 5 years vs managed services

✓Hidden costs represent 40-60% of total ERP budget

✓5-year savings with Braincuber: $549,600 (22% reduction)

✓Managed services reduce TCO by 40-60% compared to in-house

✓No hidden costs with Braincuber: fixed monthly fee includes everything

D2C manufacturers evaluating Odoo often compare only visible costs: licensing fees, implementation costs. They miss hidden costs that double or triple true total cost of ownership. This analysis reveals the complete picture.

The Hidden Costs of In-House Odoo Management

47% of ERP projects experience significant cost overruns, often doubling or tripling initial budgets. Hidden implementation costs represent 40-60% of total budget.

Visible Costs (What You See)

Cost Category	Annual Cost Range
Odoo Enterprise Licensing	$180,000 – $240,000
IT Staff (2-4 specialists)	$72,000 – $144,000
Infrastructure (servers, storage)	$18,000 – $60,000
Implementation (one-time)	$24,000 – $96,000
Visible Total	$216,000 – $576,000

Hidden Costs (What You Miss)

Downtime Costs

In-house uptime: 95-97%. Downtime: 3-5%. For $1,200,000 revenue, 3% downtime =$36,000 lost revenue annually.

$24,000 – $60,000/year

Security Incidents

In-house security: basic. Breach probability: 5-10% annually. Breach cost: $60,000 – $600,000. Expected annual cost.

$6,000 – $60,000/year

Compliance Costs

GDPR, CCPA, DPDP compliance requires expertise. Audit preparation, documentation, remediation.

$12,000 – $36,000/year

Training and Turnover

IT staff turnover: 15-20% annually. Replacement cost: $6,000 – $12,000 per person. Continuous training needed.

$12,000 – $36,000/year

System Updates

Odoo releases major updates annually. Testing, migration, compatibility fixes. IT team diverted from other work.

$24,000 – $60,000/year

Performance Issues

System slows as data grows. Optimization requires expertise. External consultants or internal time.

$12,000 – $36,000/year

Integration Maintenance

External systems change APIs. Integrations break. Maintenance ongoing.

$6,000 – $24,000/year

Scalability Expansion

As business grows, infrastructure needs scaling. New servers, more storage, upgraded networking.

$12,000 – $36,000 per event

True Total Cost of Ownership (In-House)

Visible Costs

$216,000 – $576,000

Hidden Costs

$102,000 – $504,000

True TCO

$318,000 – $1,080,000

For $1,200,000 revenue manufacturer: 2.65-9% of revenue (average 5.3%)

Braincubers Transparent, Predictable Costs

Braincuber Managed Services Cost Structure

Base Monthly Fee

Licensing, hosting, monitoring, backups, security, support

$42 – $72/user/month

Implementation (One-Time)

Requirements, configuration, migration, training

$24,000 – $96,000

Integrations (As Needed)

Connect external systems to Odoo

$2,400 – $12,000 each

Customizations (As Needed)

Custom features beyond standard Odoo

$6,000 – $60,000

No Hidden Costs. Everything quoted upfront. No surprises.

5-Year Cost Comparison

Cost Category	In-House	Braincuber
Year 1 Total	$585,600	$420,000
Years 2-5 (Annual)	$474,000 avg	$378,000 avg
Years 2-5 Total	$1,896,000	$1,512,000
5-Year Total	$2,481,600	$1,932,000

5-Year Savings with Braincuber

$549,600

22% reduction in total cost of ownership

Why Managed Services Cost Less

Economy of Scale

Braincuber manages infrastructure for 200+ companies. Costs distributed across 200 companies, not concentrated on one.

No Infrastructure Duplication

In-house: each company maintains separate infrastructure. Managed services: shared infrastructure. Efficient.

Expertise Concentration

Braincuber employs 100+ specialists. In-house: hiring and maintaining specialists expensive.

Automation

Braincuber automated routine tasks (backups, monitoring, patching, scaling). In-house: manual execution.

Predictable Spending

In-house: unexpected costs (downtime, breach, compliance). Managed services: fixed monthly cost, no surprises.

Risk Transfer

In-house: company bears risk. Managed services: Braincuber bears risk (SLA guarantees, security certifications).

Whats Included in Braincuber Managed Services

Technical Management

→ 24/7 monitoring

→ Automatic backups

→ Disaster recovery

→ Infrastructure scaling

→ Security patches

→ System updates

→ Performance optimization

Security and Compliance

→ AES-256 encryption

→ 2FA authentication

→ Role-based access control

→ GDPR/CCPA/DPDP compliance

→ SOC 2 Type II certified

→ ISO 27001 certified

→ Audit support

Support and Training

→ 24/7 support

→ Issue resolution within SLA

→ Proactive problem prevention

→ Initial user training

→ Ongoing training for new modules

→ Performance reporting

Business Intelligence

→ Executive dashboards

→ KPI tracking

→ Performance reporting

→ Business insights

→ Change management support

→ Process optimization

Overcoming TCO Concerns

Braincuber managed services cost more upfront

Reality: Initial Braincuber cost similar to in-house. Over 5 years, saves $549,600.

Transparent pricing disclosed upfront. No hidden implementation costs. 5-year TCO analysis showing cumulative savings.

We want to control our system

Reality: Control comes with cost. Managed services reduce control but increase reliability.

Full transparency into Odoo system. Access to dashboards and reports. Control over business processes and data. Relinquish only infrastructure management.

What if we need to switch later?

Reality: Switching costs real with any platform.

No lock-in contracts (service-based). Data always accessible to you. Help with migration if you choose to leave.

We dont trust outsourcing security

Reality: Managed services often MORE secure than in-house.

SOC 2 Type II certified. ISO 27001 certified. 99.9% uptime guarantee. AES-256 encryption. Security better than 95% of in-house operations.

Frequently Asked Questions

Whats included in Braincubers base monthly fee?

Odoo licensing, cloud hosting, 24/7 monitoring, daily backups, disaster recovery, security management, compliance support, system updates, performance optimization, 24/7 support, SLA guarantees.

What costs extra beyond the monthly fee?

Integrations with external systems, custom module development, professional services (training, change management), optional enhanced support tiers. All quoted before execution.

How is Braincubers cost calculated?

Per-user monthly fee ($42 – $72 depending on module suite) multiplied by number of users. 50 users = $2,100 – $3,600 monthly. Fixed, predictable.

Are there long-term contracts?

No. Month-to-month service. Cancel anytime. No lock-in.

Whats the total cost for implementation?

Typically $24,000 – $96,000 depending on complexity. Quoted before starting. Fixed price (no cost overruns).

How does Braincubers pricing compare to Odoo Enterprise?

Braincuber $360,000 – $384,000 annually includes: licensing, hosting, support, maintenance, optimization, compliance. Odoo Enterprise $180,000 – $240,000 + hosting $6,000 – $18,000 + support $24,000 – $48,000 + IT staff $72,000 – $144,000 = $300,000 – $552,000. Similar cost, but Braincuber includes more.

Whats the ROI from Braincubers managed services?

Save 30-40% vs in-house management ($48,000 – $96,000 annually). Better reliability (99.9% uptime vs 95-97% in-house). Better security. Better support. Payback 6-12 months.

Why Braincuber for TCO Optimization

Unique TCO Advantages

→Transparent Pricing: No hidden costs, everything quoted upfront

→Comprehensive Services: One vendor for everything

→Scale Advantages: 200+ customers, shared infrastructure

→Risk Transfer: Braincuber bears operational risk

What Makes TCO Superior

→30-40% reduction vs in-house

→Fixed monthly fee, no surprises

→Everything included in base fee

→24/7 support always available

5-Year Savings Summary

$549,600

5-Year Savings

22%

TCO Reduction

99.9%

Uptime SLA

Zero

Hidden Costs

Conclusion: TCO as Strategic Decision

Total cost of ownership determines profitability. In-house management costs 30-40% more than managed services. Yet most manufacturers dont realize because hidden costs are invisible.

Braincuber makes total cost transparent. Fixed monthly fee includes everything. Infrastructure, support, security, compliance, optimization. No hidden costs. No surprise bills.

Result: Clear cost structure. Lower total cost. Better service. Strategic advantage.

Optimize Your Cost Structure

Schedule a TCO assessment with Braincubers specialists. We will calculate your true total cost of ownership and show you what managed services would deliver.

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