For D2C brands, procurement efficiency directly impacts margins and customer satisfaction. Managing vendor pricing effectively ensures you're getting the best deals while maintaining reliable supply chains.

Why Vendor Pricelist Management Matters

D2C brands often work with multiple suppliers for the same products. Without systematic management, you risk:

Paying more than necessary for materials
Missing volume discounts
Inaccurate delivery expectations
Confusion over vendor-specific product codes

Creating a Vendor Pricelist

Access vendor pricelists through: Purchase Module > Configuration > Vendor Pricelists

Key Fields to Configure

Vendor: Select the supplier this pricelist applies to
Product: Choose the product for this pricing
Vendor Product Name/Code: If the vendor uses different names or SKUs
Quantity: Minimum order quantity for this price
Unit Price: The vendor's price per unit
Delivery Lead Time: Days from order confirmation to delivery
Validity: Date range when this pricing is valid

Lead Time Management

Accurate lead times are crucial for D2C brands. Odoo uses vendor lead times to:

Calculate expected arrival dates on purchase orders
Plan inventory replenishment
Trigger reorder points appropriately
Inform production scheduling

Managing Multiple Vendors

When multiple vendors are listed for a product, Odoo automatically selects the topmost vendor in the list when creating purchase orders. If a single vendor offers multiple prices (quantity breaks), Odoo selects the most cost-effective option based on your order quantity.

Example Scenario:

Product: Premium Packaging Boxes

Vendor A: $0.30/unit (min 500 units) - Listed first
Vendor B: $0.26/unit (min 1000 units)
Vendor C: $0.34/unit (min 100 units)

For a 500-unit order, Odoo defaults to Vendor A.

Applying Vendor Discounts

Odoo supports discount configurations within vendor pricelists for volume discounts, seasonal promotions, and early payment discounts. When a purchase order meets the criteria, the discount is automatically applied.

Best Practices

Keep pricelists updated: Review and update pricing quarterly
Track lead time accuracy: Compare actual vs. stated lead times
Negotiate volume discounts: Use purchase history to negotiate better rates
Set validity dates: Ensure pricing agreements have clear expiration dates

Ready to optimize your procurement? Braincuber's purchase specialists can help you configure vendor pricelists for maximum efficiency.

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