Overview

A mid-sized retail company with around 50–55 employees depended heavily on Odoo for managing their inventory processes. However, as the number of users and roles grew, the company began facing critical data control issues. Entry-level users had access to sensitive operations, leading to accidental deletions and untracked data exports. With no streamlined access control, the operations became vulnerable to errors, inefficiencies, and security breaches.

Retail

Industry

Odoo ERP

Technology

100%

Success Rate

Braincuber

Partner

Challenges

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Before implementing Access Manager Ninja, the company faced multiple operational challenges:
✗
Code-Dependent Access Changes: Every time access control needed to be updated, developers had to modify the code manually. This process was time-consuming, non-scalable, and impractical for a growing business.
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Unrestricted User Actions: Staff at various levels could Export, Delete, or Print data without authorization.
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Lack of Role-Based Permissions: There was no way to configure permissions for different job functions like Data Entry Operator, Inventory Manager, and Management.
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Data Security Threats: Sensitive business data was exposed due to unmonitored exports and deletions.
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No Accountability: The system lacked proper tracking mechanisms to monitor who did what and when.
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Operational Inefficiencies: Employees were often overwhelmed by UI elements irrelevant to their roles, increasing errors and slowing down performance.

Our Solution

To overcome these issues, the company adopted Access Manager Ninja by Braincuber, a powerful and flexible role-based access control app for Odoo. The implementation addressed all major challenges through:

✓
User-Friendly UI for Profile Management: The app offered an intuitive interface that allowed administrators to manage user roles and permissions effortlessly—no coding or technical expertise required.
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Granular Permissions: Enabled the admin to precisely control actions like Export, Delete, Print, and Report generation based on user roles.
✓
Custom Role Configuration: Allowed creation and assignment of role-specific access templates, perfectly suited for roles such as: Data Entry Operator, Inventory Manager, Manager, Founder.
✓
User Activity Logs: Every user action was logged, making it easier to track and audit operations.
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Secure, Simplified Interface: Non-authorized users saw only relevant buttons, creating a clean and safe workspace.

Results & Impact

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• Enhanced Data Security

Unauthorized deletions and exports were completely eliminated.

✓

Operational Clarity

Users only accessed features relevant to their role, reducing errors and distractions.

✓

Improved Accountability

Detailed logs provided full visibility of user activity, helping in audits and performance reviews.

✓

Boosted Efficiency

Employees worked faster and with fewer mistakes thanks to a clutter-free UI tailored to their responsibilities.

Conclusion

Braincuber’ Access Manager Ninja delivered a transformative solution for this retail business, offering unmatched control and transparency over their inventory operations in Odoo. By clearly defining access boundaries and aligning functionalities with user roles, the company not only secured their operations but also promoted a culture of accountability and productivity.

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