Overview

A company is a leading manufacturer and trader of apparel and operates across three different segments – retail, wholesale, and distribution – with 1,000 unique product lines. The system they relied on was not easy to use and did not meet their requirements, resulting in manual inventory management and more errors. The company was looking for a comprehensive solution to minimize manual efforts required in managing inventory, reduce operational costs, and process orders faster.

Challenges

✗
The company was processing more than 10,000 orders per day; but faced challenges in supply chain, inventory, and warehouse management. The key challenges they were facing included:
✗ Inventory Tracking Issues – Difficulty in tracking inventory due to the absence of a proper system.
✗ Order Fulfillment Challenges – Inefficiency in locating products and fulfilling orders due to a lack of organized inventory arrangements.
✗ Manual Inventory Management – Products were placed randomly, and details were maintained manually on a whiteboard.
✗ Vendor Data Inaccuracy – Errors in vendor-updated data impacted inventory accuracy.
✗ Outdated System Limitations – Visibility of unnecessary information in the outdated application.
✗ Inefficient Product Tracking – Manual management of different operational methods for tracking packaged and loose products.
✗ Lack of Barcode Scanning – No data was captured from barcodes using handheld scanners.
✗ Unstructured Inventory Placement – Random placement of inventory using manual methods.
✗ Complex SKU Management – Difficulty in tracking products with over 1,000 unique SKUs.
✗ Database and Website Disconnection – Lack of integration between the database and website.
✗ Manual Vendor Coordination – Ordering, supplying, and manufacturing t-shirts relied on a third-party app with a non-user-friendly interface.
✗ Business Loss Due to Errors – Increased errors delayed processes, causing the company to lose business to competitors.

Our Solution

Our Odoo experts recommended the Odoo platform to address the client’s above challenges. Here’s the solution our skilled Odoo team designed and developed:

✓ Customized Backend for Order Fulfillment - Customized backend on Odoo for retail and wholesale order fulfillment.
✓ Warehouse Transfer Module – Developed a warehouse transfer module using a separate framework for tracking stock and managing internal box movements.
✓ Wholesale Order Restriction Logic – Applied restriction logic for wholesale order fulfillment.
✓ Warehouse Operations Flow – Developed a complete flow for tracking inventory, pick-up, quality check, shipping label generation, and shipping methods for global and local shipping.
✓ PWA System for QR Code Scanning – Built a new system (PWA) using Odoo 15 for product and location scanning through QR codes, streamlining the fulfillment process.
✓ Intuitive Warehouse Application – Developed a highly intuitive application to fetch product location details, allowing users to find the exact shelf, rack, or bin.
✓ Migration to Odoo 17 EE – Designed a new system and are transitioning all operations onto the Odoo 17 EE version.
✓ Vendor Portal Integration – Connected the vendor portal with Odoo using a third-party API.
✓ Backend Configuration for Vendor Portal – Configured backend logic in Odoo to simplify the manufacturing process.
✓ Warehouse Application Customization – Customized the warehouse application to sync and update vendor-provided information, including yarn, fabric, manufacturer details, and dye.
✓ Dynamic Order Management Module – Developed a dynamic module for managing orders received from distributors via STP mode in the EASI format.

Results & Impact

60%

• Faster Order Processing – Achieved a increase in order processing speed compared to the old system.

85%

Reduction in Data Errors – reduction in data errors due to the user-friendly interface of the application.

✓

Enhanced Team Productivity – Improved efficiency with Odoo’s centralized repository, streamlining operations.

✓

Accelerated Scanning & Quality Checks – 3X faster scanning and quality checks with QR code integration.

✓

Quick Inventory Identification – Enabled quick identification of inventory and available storage with the updated storage location mapping feature.

✓

Accurate Vendor Data Submission – Eliminated the need for rechecking by ensuring accurate data submission from manufacturing vendors.

✓

Optimized Order Pickup Process – Removed the need for multiple visits to pick up orders.

✓

Higher Customer & Employee Satisfaction – Improved overall experience for both customers and employees. Data Flow Diagram

Conclusion

With our custom solution, The company improved the order processing capacity and was able to fulfill more orders in a day. Also, our solution simplified inventory tracking within the warehouse, saving manual efforts and valuable time to search for and locate each product. By configuring The company’s vendor portal using Odoo, we simplified the manufacturing process, enhanced team productivity, and reduced data errors. All these resulted in maximized customer and employee satisfaction.

Overview

Challenges

Our Solution

Results & Impact

Conclusion

Ready to Transform Your Textile Business?

ERP for D2C

AI Ecommerce

Cloud & DevOps

D2C Operations Platform

Food & Beverage

Beauty & Personal Care

Fashion & Apparel

Home Décor & Furniture