Overview

A company, a renowned university with multiple campuses, adopted Odoo to manage student admissions, class scheduling, finance, and HR operations. While the ERP system offered extensive functionality, the backend design created hurdles for staff and faculty members who were not tech-savvy. Administrators struggled to locate student records quickly, academic staff found navigation confusing, and new employees required lengthy training to adapt to the system. The outdated interface and cluttered views reduced productivity and discouraged usage. The university approached Ksolves to help create a modern, intuitive, and user-friendly Odoo interface that could simplify workflows and encourage broader adoption among staff.

Education

Industry

Odoo ERP

Technology

100%

Success Rate

Braincuber

Partner

Challenges

✗
• Complex Interface for Non-Technical Staff: Faculty and administrators found the default backend difficult to use, leading to inefficiencies.
✗
Slow Access to Records: Employees took extra steps to locate student, finance, or HR data, delaying daily tasks.
✗
Overloaded Dashboards: Multiple functions displayed at once overwhelmed users, making it hard to prioritize tasks.
✗
Training Burden: New hires required significant training time due to the lack of an intuitive UI.

Our Solution

We deployed the Arc Backend Community Theme across the university’s Odoo system to simplify operations and enhance usability. Key features included:

✓
Clean, Modern Design: A contemporary curved layout made the backend visually appealing and easy to understand.
✓
Quick Navigation Tools: Bookmarks and a collapsible sidebar enabled staff to access student records, class schedules, and financial modules in fewer clicks.
✓
Customizable Options: Theme colors, night mode, and layout personalization allowed employees to adapt the system to their preferences.
✓
Readable Views: Better spacing, font hierarchy, and simplified dashboards reduced clutter and cognitive overload.
✓
Responsive Interface: The theme ensured seamless use across desktops, tablets, and mobile devices, critical for faculty on the move.

Results & Impact

50%

• Faster Record Access

Staff located student and financial records in half the time compared to before.

40%

Increase in Adoption

Faculty and administrators embraced Odoo more readily, thanks to the simplified UI.

35%

Reduced Training Time

New hires adapted to Odoo quickly, lowering onboarding time by nearly 35%.

✓

Higher Satisfaction Rates

Employees reported greater ease of use and efficiency in managing academic and administrative tasks.

✓

Scalable for Growth

The improved UI allowed the university to onboard more departments without usability concerns.

Conclusion

For educational institutions, efficiency and usability are essential to managing complex academic and administrative processes. By implementing the Arc Backend Community Theme, the university transformed Odoo into an intuitive, modern platform that empowered staff and faculty to focus on students instead of struggling with system navigation.

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