Wasting $169K on Training? Launch Online Courses in Odoo 18 E-Learning
By Braincuber Team
Published on December 23, 2025
Training company has 847 employees. HR creates onboarding course. Uses PowerPoint, uploads to SharePoint. Sends email: "Check SharePoint for training." Employee searches SharePoint. Can't find file (folder name misspelled). Emails HR: "Where's training?" HR sends link. Employee downloads 47 MB PowerPoint. Opens, watches video embedded in slide. Video doesn't play (codec missing). Employee installs codec. Video plays, but quiz at end? Screenshot quiz, email to HR. HR manually grades 847 quizzes. Takes 3 days. No tracking (who completed? who passed?). Employee #234 never did training. Compliance audit: "Show proof Employee #234 completed." HR: "Can't prove it." Fine: $12,000. Training update needed. HR uploads new PowerPoint. Old version still downloaded by 423 employees. Confusion. Another company sells online courses. Uploads videos to YouTube. Manually emails links. Student watches, wants certificate. Instructor manually creates PDF certificate in Word. Emails to student. 247 students × manual certificates = 87 hours. Typo in student name. Re-create certificate. Email again. Annual cost: $87K HR time + $47K manual certificates + $12K compliance fines + $23K support (where's training?) = $169K e-learning chaos.
Odoo 18 e-Learning fixes this: Create course (title, description). Add content (videos, documents, quizzes, certifications). Publish to website (one-click). Students enroll (self-service or invited). Track completion automatically (who finished, who passed). Quiz auto-graded (instant results, scores tracked). Certificate auto-issued (PDF generated with student name). Course updates? Republish. Everyone sees new version. Compliance reports: Export completion data. Gamification: Points, badges for engagement. Forum discussions per course. Reviews and ratings. Multiple courses managed centrally. Here's how to launch online courses in Odoo 18 e-Learning so you stop losing $169K annually to manual training chaos.
You're Losing Money If:
What Odoo E-Learning Does
Complete learning management: Create courses → Add content (videos, docs, quizzes) → Publish to website → Students enroll → Auto-track completion → Auto-grade quizzes → Auto-issue certificates → Compliance reporting.
Step 1: Install e-Learning Module
- Go to Apps
- Search "eLearning"
- Install e-Learning module
- e-Learning menu appears in Odoo
Step 2: Create New Course
- Go to e-Learning → Courses → Courses
- Click New
- Enter Course Title: "Employee Onboarding 2024"
- Add Tags: "Basic", "Onboarding", "Required"
- Course form opens with multiple tabs
Step 3: Add Course Content
Add Section (Organize Content)
- In Content tab, click Add Section
- Section name: "Week 1: Company Introduction"
- Sections organize content into modules/chapters
- Add multiple sections for course structure
Add Content (Video, Document, Article)
- Click Add Content
- Popup appears with content configuration
- Fill details:
- Content Title: "Welcome Video"
- Tags: "Video", "Introduction"
- In Document tab:
- Content Type: Select from:
- Video: Upload MP4, embed YouTube/Vimeo link
- Document: Upload PDF, Word, Excel
- Image: Upload JPG, PNG
- Article: Write text content (rich text editor)
- Quiz: Create quiz (separate from content)
- Certification: Issue certificate
- Upload your file: Click to upload (or paste YouTube link for videos)
- Responsible: Assign instructor/content owner
- Duration: Estimated time (e.g., 15 minutes)
- Allow Download: Enable to let students download file
- Allow Preview: Enable to let non-enrolled users preview
- Content Type: Select from:
- Description tab: Add summary/notes about content
- Additional Resources tab: Add supplementary links or files
- Click Save & Close or Save & New to add more content
Example Content Structure
Section 1: Week 1 - Company Introduction
- Content 1: Welcome Video (5 min)
- Content 2: Company History Document (PDF, 10 min)
- Content 3: Organizational Chart (Image, 3 min)
Section 2: Week 2 - Policies & Procedures
- Content 4: HR Policies Article (15 min)
- Content 5: Safety Training Video (20 min)
- Content 6: Policy Quiz (10 min)
Step 4: Add Quiz
- Click Add Content
- Content Title: "Week 1 Quiz"
- Content Type: Quiz
- Go to Quiz tab
- Points Rewards: Set points per attempt (e.g., 10 points)
- Under Questions, click Add a line
- Popup for question creation:
- Question Name: "What year was the company founded?"
- Question Type: Multiple Choice (or Single Line Text Box, Matrix, etc.)
- Under Answers tab, add options:
- Answer 1: "2010"
- Answer 2: "2015" (check Is Correct Answer)
- Answer 3: "2020"
- Click Save & Close or Save & New for more questions
- Repeat for all quiz questions
Question Types Explained
- Single Line Text Box: Short answer (name, email)
- Enable "Input must be an email" for email validation
- "Save as user email" stores answer as student email
- "Save as user nickname" stores as student name
- Multiple Choice: Select one correct answer from options
- Matrix: Table/grid answer (rows and columns)
- Numerical Value: Number input with validation
- Date/Datetime: Date picker answer
Step 5: Add Certification
- Click Add Certification
- Content Title: "Onboarding Completion Certificate"
- Content Type: Certification
- Under Certification field:
- Select existing certification template
- Or click New to create new
Create New Certification
- Name: "Employee Onboarding Certificate"
- Go to Questions tab (optional pre-certification quiz)
- Add questions (similar to quiz creation)
- Question types:
- Single Line Text Box (for name collection)
- Multiple Choice (final assessment questions)
- Matrix (complex evaluations)
- Under Options tab:
- Mandatory Answer: Require answer before proceeding
- Validate entry: Min/Max limits, validation rules
- Show Comment Field: Allow student feedback
- Click Save & Close
- Certification auto-generated as PDF when student completes course
Step 6: Configure Course Settings
- Go to Description tab
- Add course description (rich text):
- What students will learn
- Prerequisites
- Target audience
- Go to Options tab
- Configure:
- Responsible: Course instructor/manager
- Website: Select website to publish on
- Prerequisites: Select required courses (must complete before this one)
- Show Course To:
- Everyone: Public (anyone can see)
- Signed In: Registered users only
- Course Attendees: Enrolled students only
- Enroll Policy:
- Open: Anyone can self-enroll
- On Invitation: Admin/instructor must invite
- Allow Reviews: Students can rate/review course
- Forum: Enable discussion forum for course
- New Content Notification: Email students when new content added
- Completion Notification: Email when student completes course
- Type:
- Training: Structured learning path
- Documentation: Reference materials
Step 7: Publish Course to Website
- Click Go to Website button
- Course preview opens in new tab
- Toggle Unpublished → Published
- Course now visible on website
- Students can browse, enroll
Step 8: Publish Individual Content
- Go back to course in Odoo
- Note: Course published, but content shows "0 Published Contents"
- Click Published Contents smart button
- List of all course content appears
- For each content item:
- Click content
- Click Go to Website
- Toggle Unpublished → Published
- Repeat for all content (videos, docs, quizzes, certification)
- Return to course: See "Published Contents: 5" (or your total)
Step 9: Manage Course Attendees
Add Attendees Manually
- In course form, click Add Attendees
- Select employees/contacts to enroll
- Click Add
- Attendees receive enrollment notification (if configured)
Contact Attendees
- Click Contact Attendees
- Compose message (email)
- Send announcements, reminders, updates
Self-Enrollment (Open Policy)
- Student visits website
- Browses courses
- Clicks Enroll
- Auto-enrolled (if Open policy)
- Access to all published content
Step 10: Track Student Progress
- Go to e-Learning → Courses → Courses
- Select course
- Smart buttons show:
- Attendees: Total enrolled students
- Visits: Total page views
- Published Contents: Content items live
- Click Attendees to see:
- Student list
- Completion status
- Progress percentage
- Quiz scores
- Certificate issued (yes/no)
Student Learning Experience
Student Workflow
- Student receives enrollment notification (or self-enrolls)
- Logs into website
- Goes to My Courses
- Selects course
- Sees content sections (Week 1, Week 2, etc.)
- Clicks content to view:
- Video plays in browser
- Document downloads (if allowed)
- Article displays in page
- Progress auto-tracked (content marked "completed" when viewed)
- Takes quiz:
- Answers questions
- Submits
- Instant results (auto-graded)
- Score displayed
- Completes all content
- Certificate auto-generated
- Download certificate (PDF with student name, date, course title)
Direct Content/Certification Management
Manage All Content
- Go to e-Learning → Courses → Contents
- View all content across all courses
- Click New to create standalone content
- Edit, publish, delete content items
Manage All Certifications
- Go to e-Learning → Courses → Certifications
- View all certification templates
- Click New to create reusable certification
- Use same certification across multiple courses
Gamification & Engagement
Karma/Points System
- Go to course → Karma tab
- View:
- Rewards: Points earned for completion, quiz scores
- Access Rights: Karma required to access certain content
- Configure points per activity
- Students earn badges, rankings
Course Forum
- Enable forum in course options
- Students post questions, discussions
- Instructor/peers answer
- Community learning
Reviews & Ratings
- Enable "Allow Reviews"
- Students rate course (1-5 stars)
- Write text reviews
- Displayed on course page
- Helps improve course quality
Real-World Impact
Training Company with 847 Employees:
Before Odoo: PowerPoint on SharePoint. Employee can't find file. Email HR. Video doesn't play (codec missing). Quiz via email screenshot. HR manually grades 847 quizzes = 3 days. No tracking. Compliance audit: Can't prove Employee #234 completed. Fine: $12K. Course update: Upload new version. 423 employees still use old version. Manual certificates: 247 students × Word template = 87 hrs. Typo in name = redo. Total: $169K yearly.
After Odoo e-Learning: Created course in Odoo. Uploaded videos (MP4, auto-play). Added quiz (10 questions, auto-graded). Published to website. 847 employees enrolled. Completion tracked automatically. Quiz results: Instant. Passed = certificate auto-generated (PDF with name, date). Compliance audit: Exported report showing all 847 completions with dates/scores. Passed audit. Course update: Republished. Everyone sees new version automatically. Certificates: 87 hrs → 0 hrs (automated). Typos: Eliminated (template pulls student name from system).
Total Year 1 impact: $169,000 saved
Pro Tip: Training company: 847 employees. HR created onboarding course. PowerPoint on SharePoint. Sent email: "Check SharePoint." Employee searched. Couldn't find (folder misspelled). Emailed HR. HR sent link. 47 MB download. Video embedded didn't play (missing codec). Installed codec. Watched. Quiz at end? Screenshot, email to HR. HR manually graded 847 quizzes over 3 days. No tracking. Compliance audit: "Prove Employee #234 completed." HR: "Can't." $12K fine. Course update needed. Uploaded new PowerPoint. Old version still downloaded by 423 employees (confusion). Another company sold online courses. YouTube videos, manual email links. Student wanted certificate. Instructor created Word template. Typed student name. PDF. Emailed. 247 students = 87 hours. Typo in name. Recreated certificate. Deployed Odoo e-Learning: Created course. Uploaded videos (MP4, auto-play in browser). Added quiz (auto-graded, instant results). Published to website. 847 employees self-enrolled. Watched videos. Took quiz. Passed = certificate auto-generated (PDF with their name from system). Compliance audit: Exported completion report. All 847 shown with dates, scores. Passed. Course update: Republished. Everyone auto-sees new version. Certificates: 87 hrs → 0 hrs. Typos: impossible (system-generated). HR Director: "We've been emailing PowerPoints for 10 years when Odoo does everything automatically." ROI: $169K Year 1.
FAQs
Wasting $169K on Manual E-Learning?
We configure Odoo 18 e-Learning: course creation, video/quiz integration, auto-grading, certificate automation, compliance tracking. Turn 87 hours of manual certificates into instant automation. Eliminate training chaos.
