Wasting $197K on Manual Certificates? Automate eLearning Certifications in Odoo 18

Corporate training department runs compliance course. 847 employees must complete. Coordinator manually creates quiz in Google Forms. Sends link via email. Employee completes quiz. Coordinator checks spreadsheet: Did employee pass? If yes, opens Word template. Types employee name, date, course title. Exports to PDF. Emails certificate. Takes 15 minutes per certificate. 847 employees × 15 min = 212 hours manual work. Employee loses certificate. Coordinator searches email sent 6 months ago. Can't find it. Recreates certificate (another 15 min). Auditor: "Prove 847 employees completed training." Coordinator exports spreadsheet, manually matches to sent certificates. Takes 3 days. Annual cost: $127K admin time + $47K audit prep + $23K non-compliance penalties (some employees never completed but no tracking).

Odoo 18 eLearning Certifications fixes this: Create certification with quiz. Set passing score (80%). Add to course. Publish on website. Employees complete → System auto-grades → Pass = Certificate auto-generated with name/date/score → Auto-emailed → Stored in system forever. Employee loses it? Download again from portal. Auditor asks? One-click report shows all completions. Here's how to manage eLearning certifications so you stop losing $197K annually to manual certificate chaos.

What eLearning Certifications Do

Automated certification workflow: Create quiz → Set passing score → Add to course → Learner completes → Auto-grade → Auto-generate certificate → Auto-email → Permanent storage.

Step 1: Create Certification

1. Go to eLearning → Courses → Certifications
2. Click New
3. Enter Certification Title: "Workplace Safety Compliance"
4. Save

Step 2: Add Questions to Certification

Add Section (Optional)

1. Under Questions tab → Click Add a section
2. Section Name: "Fire Safety"
3. Organize questions into logical groups

Add Multiple Choice Question

1. Click Add a question
2. Fill question details:
   • Question: "What is the first step in case of fire?"
   • Question Type: Multiple Choice: only one answer
3. Answers tab:
   • Add choice: "Run" (not correct)
   • Add choice: "Pull fire alarm" → Mark Correct → Score: 10
   • Add choice: "Hide" (not correct)
   • Add choice: "Call manager" (not correct)
4. Options tab:
   • Enable Mandatory Answer
   • Error Message: "This question is required"
   • Enable Show Comment (optional hint for learner)
5. Click Save & New to add another question

Add Text Input Question

1. Question: "What is your email?"
2. Question Type: Single Line Text Box
3. Answers tab:
   • Enable Input must be an email
   • Enable Save as user email (captures learner email)
4. Options tab:
   • Enable Validate entry
   • Validation Error: "Please enter valid email"
   • Placeholder: "yourname@company.com"
5. Click Save & Close

Step 3: Configure Certification Options

1. Go to Options tab
2. Questions section:
   • Pagination: One page per question (or One page with all)
   • Display Progress: Percentage left (shows % remaining)
   • Question Selection: All questions (or Randomized per Section)
   • Enable Allow Roaming (go back to previous questions)
3. Participants section:
   • Access Mode: Anyone with link (or Invited people only)
   • Enable Require Login (track who completed)
4. Time & Scoring section:
   • Survey Time Limit: 30 minutes
   • Scoring: Scoring with answers at the end
   • Required Score (%): 80 (must score 80% to pass)
   • Is a Certification: Select certificate template theme
   • Validity: 12 months (certificate expires after 1 year)
   • Certified Email Template: Select email template to auto-send
5. Save certification

Step 4: Create Course

1. Go to eLearning → Courses → Courses
2. Click New
3. Fill course details:
   • Course Title: "Workplace Safety Training"
   • Tags: Compliance, Safety, Mandatory

Step 5: Add Certification to Course

1. Under Content tab → Click Add Section
2. Section Name: "Safety Certification Exam"
3. Click Add Content
4. Pop-up opens:
   • Content Title: "Safety Compliance Quiz"
   • Document tab → Content Type: Certification
   • Select certification: "Workplace Safety Compliance"
   • Responsible: Training Manager
   • Duration: 30 min
5. Description tab: Add quiz description
6. Click Save & Close

Step 6: Configure Course Options

1. Go to Options tab
2. Course section:
   • Responsible: Assign course manager
   • Website: Select website to publish on
3. Communication section:
   • Enable Allow Reviews (learners can rate course)
   • Forum: Add discussion forum (optional)
   • New Content Notification: Email when content added
   • Completion Notification: Email when course completed
4. Access Rights section:
   • Show Course To: Everyone (or Signed In, or Course Attendees)
   • Enroll Policy: Open (or On Invitation, or On Payment)
5. Save course

Step 7: Publish Course on Website

1. Click Go to Website button
2. Enable Published toggle
3. Course now visible on website
4. Share course URL with learners

Step 8: Learner Takes Certification

1. Learner opens course URL
2. Clicks Start Now
3. Clicks Start Certification
4. Answers questions (timer counts down if time limit set)
5. Clicks Continue after each question
6. Clicks Submit after final question
7. System auto-grades answers

Step 9: Certificate Auto-Generated (If Passed)

1. If score ≥ 80% (required score):
   • Certificate auto-generated with learner name, date, score
   • Certificate auto-emailed to learner
   • Stored in learner's portal forever
2. Learner sees 4 options:
   • Download certification: PDF download
   • Share your certification: Social media/email sharing
   • Review your answers: See performance analysis
   • Go back to course: Return to course page

Step 10: Review Performance Analytics

1. Learner clicks Review your answers
2. Views:
   • Overall Performance: Pie chart (correct vs incorrect)
   • Performance by Section: Bar chart (score per section)
   • Question Review: See correct answers, compare with own

Step 11: Share Certificate

1. Click Share your certification
2. Options:
   • Share Link: Copy certificate URL
   • Share on Social Media: LinkedIn, Facebook, Twitter
   • Share by Email: Send to specific email addresses

Step 12: Track Completions (Admin)

1. Go to eLearning → Reporting
2. View:
   • Who completed certification
   • Completion dates
   • Scores achieved
   • Time spent
3. Export report for auditors (one-click)

Advanced: Certificate Validity & Renewals

1. Set Validity: 12 months in certification settings
2. After 12 months, certificate expires
3. Learner must retake certification to renew
4. System tracks all certifications (original + renewals)
5. Compliance reports show current vs expired certificates

Real-World Impact

FAQs