Maintenance Stages and Teams Odoo 18

Manufacturing operations manager tracking equipment maintenance creates downtime disaster: critical production machine breaks down unexpectedly causing 8-hour production halt losing 50K daily revenue but maintenance team had no visibility into preventive schedule preventing failure prediction, maintenance requests scattered across email requiring manual tracking consuming 3 hours daily sorting 40 requests across 5 technicians, no stage progression visibility causing confusion whether CNC machine repair completed or still in-progress leading to duplicate work efforts, work center blockages not automated requiring manual production scheduling adjustments when equipment unavailable causing 2-hour delays weekly, and no team assignment dashboard preventing workload balancing resulting in one technician overwhelmed with 15 requests while another idle with 2—creating operational chaos equipment downtime and lost productivity from disorganized maintenance management without workflow stages team coordination and automated work center blocking.

Odoo 18 Maintenance Management enables systematic equipment upkeep through customizable maintenance stages tracking request progression from submission to completion, maintenance team configuration assigning specialized technicians to equipment groups, kanban workflow visualization drag-dropping requests through New In Progress Repaired Scrap stages, automatic work center blocking reserving equipment during maintenance periods, team dashboard displaying workload distribution scheduled tasks and pending requests, calendar view showing scheduled maintenance timeline, folded stage configuration collapsing completed requests, and request confirmation triggering automatic resource reservation—reducing equipment downtime 40 percent through proactive maintenance tracking eliminating request confusion enabling workload balancing and automating work center scheduling achieving organized systematic maintenance operations through structured workflow management.

Maintenance Stages Overview

Structured workflow tracking request lifecycle:

Configuring Maintenance Stages

Accessing Stage Configuration:

1. Go to Maintenance → Configuration → Maintenance Stages
2. View existing stages list
3. Click View button to edit existing stage
4. Click New to create new stage

Stage Configuration Fields:

Default Stage Configuration Examples

Stage 1: New Request

Stage 2: In Progress

Stage 3: Repaired

Stage 4: Scrap

Configuring Maintenance Teams

Accessing Team Configuration:

1. Go to Maintenance → Configuration → Maintenance Team
2. View existing teams list
3. Click New to create team

Creating New Team:

Team Examples:

Creating Maintenance Requests

Request Creation Steps:

1. Go to Maintenance → Maintenance Request
2. Click New
3. Enter request details:
   • Request Title: Descriptive name (e.g., CNC Machine Motor Replacement)
   • Equipment: Select equipment needing maintenance
   • Maintenance Team: Assign team (e.g., Subcontractor)
   • Scheduled Date: Set maintenance date
   • Duration: Estimated hours (e.g., 2 hours)
4. Click Save

Request Appears In:

• Kanban view under New Request stage
• Team dashboard showing To Do count
• Calendar view on scheduled date

Team Dashboard

View maintenance workload and status:

Example Dashboard:

Kanban Workflow

Drag-and-drop request progression:

Moving Requests:

1. Open Maintenance → Maintenance Request
2. View kanban with stage columns
3. Drag request card from New Request to In Progress
4. Work center automatically blocked (if Request Confirmed enabled)
5. Complete repair
6. Drag request to Repaired stage
7. Request marked done work center released
8. Repaired column collapses (if Folded enabled)

Calendar View

Scheduled maintenance timeline visualization:

Accessing Calendar:

1. Dashboard → Click Scheduled widget
2. Calendar view displays with maintenance dates marked
3. Click date to view request details
4. Edit schedule directly from calendar

Work Center Blocking

Automatic production scheduling adjustment:

Best Practices

Use Folded Stages for Completed Requests: Kanban cluttered with 500 completed requests equals impossible workflow visibility. Fold Repaired and Scrap stages hiding finished work showing only active New and In Progress requests. Reduces cognitive load 70 percent enabling technicians focus on pending work versus scrolling past completed tasks.

Assign Specialized Teams to Equipment Categories: Single general maintenance team handling all equipment equals inefficient skill matching. CNC specialist wasting time on HVAC repair lacking expertise. Create specialized teams: CNC Team for machining equipment HVAC Team for climate systems Electrical Team for power distribution. Skill matching increases repair speed 40 percent reducing downtime.

Enable Request Confirmed for Work Center Maintenance: Unchecked Request Confirmed equals manual production rescheduling nightmare. Production planner discovers work center under maintenance after scheduling 20 orders causing 8-hour delay chaos. Enable Request Confirmed automatic work center blocking prevents scheduling conflicts eliminating manual coordination achieving automated resource management.

Conclusion

Odoo 18 Maintenance Management enables systematic equipment upkeep through customizable workflow stages maintenance team assignment kanban visualization automatic work center blocking team dashboards and calendar scheduling. Reduce equipment downtime 40 percent through proactive maintenance tracking eliminating request confusion enabling workload balancing automating work center scheduling achieving organized systematic maintenance operations through structured workflow management extending equipment lifespan and maximizing production reliability.