Kiosk Mode Attendance in Odoo 18

Factory managers tracking employee attendance create time-theft chaos: 150 production workers sharing single desktop computer logging in/out via Odoo backend requiring username/password each time consuming 2-3 minutes per transaction, forgotten passwords causing 15+ daily helpdesk tickets, employees accessing full Odoo system accidentally clicking wrong menus creating data modification risks, no badge scanning requiring manual name selection from 150-employee dropdown taking 45 seconds per check-in, and supervisor manually reviewing attendance records end-of-shift discovering 12 employees forgot checking out requiring retroactive corrections—creating administrative burden and payroll inaccuracies from complex backend attendance tracking without dedicated public kiosk interface.

Odoo 18 Kiosk Mode transforms devices into dedicated check-in terminals through public URL access (no login required), multiple authentication methods (barcode/RFID/manual selection/PIN), single-tap check-in/out workflow, automatic logout maintaining public access, hours display (today's total + previous hours), customizable confirmation message duration, badge scanner integration (dedicated scanner or phone camera), employee PIN protection, and centralized kiosk management—reducing check-in time from 2-3 minutes to 5 seconds eliminating 95% attendance tracking time while preventing unauthorized system access through locked-down public interface.

What is Kiosk Mode?

Dedicated public terminal for employee attendance:

• Public Access: No Odoo login required, dedicated check-in interface
• Device Agnostic: Tablet, desktop, smartphone—any device becomes kiosk
• Centralized Terminal: Multiple employees use single shared device
• Authentication: Badge scan, RFID, manual selection, or PIN
• Locked Interface: Only check-in/out allowed, no other system access

Kiosk Configuration

Accessing Kiosk Settings:

1. Go to Attendances → Configuration → Settings
2. Find Kiosk Mode section
3. Configure options (detailed below)

Kiosk Mode Setting:

Choose employee authentication method:

Kiosk Options Configuration

1. Barcode Source:

Visible only when Barcode/RFID method selected:

• Dedicated Scanner: USB barcode scanner connected to kiosk device
• Front Camera: Smartphone/tablet front camera scans badge
• Rear Camera: Smartphone/tablet rear camera scans badge

2. Employee PIN Identification:

Enable checkbox to require PIN entry:

• After selecting employee (manual) or scanning badge, PIN required
• PINs configured per employee in employee record
• Prevents unauthorized check-in using someone else's badge

3. Display Time:

Duration confirmation message displays before returning to main screen:

• Default: 5 seconds
• Range: 1-30 seconds
• Adjust based on employee reading speed

4. Attendance Kiosk URL:

Unique web address for kiosk access:

Activating Kiosk Mode

Method 1: From Attendances App

1. Open Attendances app
2. Click Kiosk Mode in top menu
3. Device immediately switches to kiosk interface
4. Odoo automatically logs out current user
5. Kiosk remains in public mode

Method 2: Via Kiosk URL

1. Copy URL from Attendance Kiosk URL field (Settings)
2. Open browser on kiosk device
3. Navigate to copied URL
4. Kiosk interface loads immediately (no login)
5. Bookmark for future access

Employee PIN Setup

Configure individual employee PINs:

1. Go to Employees → Select Employee
2. Click Settings tab
3. Find PIN CODE field
4. Enter 4-6 digit PIN
5. Save employee record

Check-In Methods

1. Badge/RFID Scan:

2. RFID Key Fob:

3. Manual Selection:

Confirmation Messages

Check-In Confirmation:

Check-Out Confirmation:

OK Button: Tap OK to return to main screen before auto-timeout (configured Display Time).

Complete Workflow Example

Best Practices

Use Dedicated Device Not Shared Computer: Kiosk on manager's desktop = manager needs computer, kiosk disabled. Dedicated tablet ($200) mounted near entrance = always available, no workflow interruption. Investment pays off in 2 weeks from eliminated attendance errors.

Enable PIN for Badge/RFID Systems: Badge-only authentication = employee A uses employee B's badge checking in for absent friend (buddy punching). Badge + PIN = both physical badge AND secret PIN required preventing fraud. Payroll accuracy improves 30% eliminating time theft.

Position Kiosk Near Entrance Not Deep Inside: Kiosk in manager's office = employees forget checking in, 20% missing check-ins monthly. Kiosk at main entrance = employees see immediately entering building, natural workflow integration, 98% check-in compliance.

Multiple Kiosk Setup

Large facilities may need multiple kiosks:

Conclusion

Odoo 18 Kiosk Mode transforms devices into dedicated attendance terminals through public URL access, multiple authentication methods (barcode/RFID/PIN/manual), instant check-in/out workflows, and automatic logout. Reduce attendance tracking time 95% (from 2-3 minutes to 5 seconds) eliminating unauthorized system access while ensuring payroll accuracy through locked-down public checkpoint interface perfect for manufacturing, retail, and office environments.